Job Duties
1. Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
2. Occasionally traveling off-site to deliver reports or files to other departments
3. Ensuring the confidentiality and security of files and filing systems
4. Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
5. Operating copy equipment, fax machines, printers or other equipment necessary
6. Manage office supplies stock and place orders
7. Prepare regular reports on expenses and office budgets
8. Maintain and update company databases
9. Organize a filing system for important and confidential company documents
10. Answer queries by employees and clients
11. Update office policies as needed
12. Maintain a company calendar and schedule appointments
13. Book meeting rooms as required
14. Distribute and store correspondence (e.g. letters, emails and packages)
15. Prepare reports and presentations with statistical data, as assigned
16. Arrange travel and accommodations
17. Schedule in-house and external events
18. Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
19. Creating, updating, and maintaining records and databases
20. Updating office policies and procedures
21. Scheduling company calendar and updating as needed
22. Preparing reports on expenses, office budgets, and other expenditures
23. Supporting department managers, staff, and CEO
24. Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
25. Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.)
26. Organizing special functions and social events
27. Preparing correspondence, documentation, or presentation materials.
28. Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner.
2 to 5 years experience required 
47,410 CAD to 58,865 CAD P.A. 
Canada
